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Executive Assistant

Location: 

New York, NY, US, 10022-7240

Date:  Feb 19, 2021
Req ID:  246
Description: 

Discovery hires the very best and brightest talent who are enthusiastic and passionate to fulfill the company’s mission of empowering people to explore their world and satisfy their curiosity.

In exchange for their talent and drive, employees are provided with an engaging, diverse workplace and the resources they need to learn, thrive and grow in their careers.

Job Summary

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Provides high level executive administrative support to multiple executives in the Digital Media division This includies heavy schedule and travel management, expense reports, sensitive communications, and acting as liaison to top executives within and outside of the company, and the divisions.

Responsibilities

1. Schedule appointments, maintain and update daily calendar for multiple executives.
2. Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority.
3. Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc. Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.
4. Type and compose memorandums, letters, forms procedures, contracts, and other documents and correspondence as appropriate. Format tables and spreadsheets.
5. Develop procedures to ensure functional office operations.
6. Responsible for the financial processes of check requests, invoices and purchase orders. Arrange travel itineraries and prepare travel and expense reports.
7. Monitor monthly expenses and refer discrepancies for resolution.
8. Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.
9. Establish and maintain department records and files as needed. Review, sort and file a variety of materials.
10. Provide data entry and clerical support.
11. Prepare presentations.
12. Assist with special projects and provide general office support such as copying and faxing.
13. Function as administrative liaison to departmental staff, other departments, external vendors and consultants.
14. Perform other related duties as assigned.

Requirements

* Five years administrative experience.
* Verbal and written communication, extremely strong interpersonal, organizational, prioritization, and administrative skills.
* Proficiency in Windows, Lotus Notes, Lotus Organizer, Word, Excel, and PowerPoint.
* Bachelor's degree preferred.
* Must have the legal right to work in the United States.

Discovery Communications, Inc. is an equal opportunity employer. Discovery is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. To that end, we strive to recruit and maintain a workforce that meaningfully represents the diverse and culturally rich communities that we serve. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disabled status or, genetic information.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including but not limited to all local Fair Chance Ordinances.

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If you are an individual with a disability and need an accommodation during the application process, please send an email request to HR@discovery.com.